Absences for Faculty and other Academic Appointees

*Postdoctoral fellows in the School of Medicine, please see the IU School of Medicine Postdoctoral Policy for all absence coverages.

Vacation Time

See University Policy ACA-46 Vacation for Twelve-Month Academic Appointees

Personal Medical, Military Duty and Jury Duty

1. Policy: See University Policy ACA-49 Other Leaves and Absences for Academic Appointees for eligibility, duration and other requirements.
   • If ineligible or duration limits have been met, see also ACA-48 Leave without Pay for Academic Appointees
2. Procedure: Unit Faculty Affairs Coordinator initiates Leave of Absence eDoc in HRMS.
   • Add a note indicating Personal Medical

Family Leave

1. Policy: See University Policy ACA-51 IUSM Paid Family Leave for Academic Appointees for eligibility, duration and other requirements.
   • If ineligible or duration limits have been met, see also ACA-49 Other Leaves and Absences for Academic Appointees
2. Procedure: Unit Faculty Affairs Coordinator initiates Leave of Absence eDoc in HRMS.
   • Add a note indicating Family Medical and type of eligible family member (i.e. spouse)

Sabbatical

Tenured Faculty

1. Policy: See University Policy ACA-47 Sabbatical Leaves for Faculty and Librarians for eligibility, duration and other requirements.
2. Procedure:
   • Faculty – Submit the following items to your Department Chair and/or Regional Campus Director no later than September 15.
     1. Updated CV in IUPUI Format
     2. A brief description in Word of the overall plan of work; sites to be visited, organizations you are working with, and other details; anticipated products or outcomes; plan for dissemination; and indication for support.
     3. Division Chief approval (if applicable)
     4. IRB/Animal Care approval (if applicable)
     5. Report from prior sabbaticals (if applicable)
   • Department Chair and/or Regional Campus Director – Submit the faculty sabbatical application materials along with a letter of support to mldarnal@iu.edu no later than October 15.
   • The Executive Associate Dean for Faculty Affairs, Professional Development, and Diversity will review the applications and if approved, will submit the application materials to the IUPUI Office of Academic Affairs via the online Application Tool.

Clinical Contract Faculty

1. Policy: Clinical Ranks Departmental Leaves
2. Procedure:
   1. Faculty – Submit the following items to your Department Chair and/or Regional Campus Director no later than September 15
      1. Updated CV
      2. Completed Application (see pages 3-8 of the Clinical Ranks Departmental Leaves Policy)
      3. Submit application to Department chair
   2. Department Chair and/or Regional Campus Director – Submit the faculty sabbatical application materials along with a letter of support to mldarnal@iu.edu no later than October 15.
   3. The Executive Associate Dean for Faculty Affairs, Professional Development, and Diversity will review the applications and will inform the faculty and department of a decision.

Phased Retirement:

See IU Phased Retirement Program webpage.

Flexible work, outside work or other reasons for absences:

See IUPUI Faculty Guide pp. 65-67.