Absences for Faculty and other Academic Appointees

*Postdoctoral fellows in the School of Medicine, please see the IUSM Postdoctoral Policy for all absence coverages.

Vacation Time

See University Policy ACA-46 Vacation for Twelve-Month Academic Appointees

Personal Medical, Military Duty and Jury Duty

1. Policy: See University Policy ACA-49 Other Leaves and Absences for Academic Appointees for eligibility, duration and other requirements.
   • If ineligible or duration limits have been met, see also ACA-48 Leave without Pay for Academic Appointees
2. Procedure: Unit Faculty Affairs Coordinator initiates Leave of Absence eDoc in HRMS.
   • Add a note indicating Personal Medical

Family Leave

1. Policy: See University Policy ACA-51 IUSM Paid Family Leave for Academic Appointees for eligibility, duration and other requirements.
   • If ineligible or duration limits have been met, see also ACA-49 Other Leaves and Absences for Academic Appointees
2. Procedure: Unit Faculty Affairs Coordinator initiates Leave of Absence eDoc in HRMS.
   • Add a note indicating Family Medical and type of eligible family member (i.e. spouse)

Sabbatical

Tenured Faculty

1. Policy: See University Policy ACA-47 Sabbatical Leaves for Faculty and Librarians for eligibility, duration, and other requirements.
2. Procedure:
   • Faculty – Submit the following items to your Department Chair and/or Regional Campus Director no later than September 15.
     1. Updated CV in IUPUI Format
     2. A brief description in Word of the overall plan of work; sites to be visited, organizations you are working with, and other details; anticipated products or outcomes; plan for dissemination; and indication for support.
     3. Division Chief approval (if applicable)
     4. IRB/Animal Care approval (if applicable)
     5. Report from prior sabbaticals (if applicable)
   • Department Chair and/or Regional Campus Director – Submit the faculty sabbatical application materials along with a letter of support to mldarnal@iu.edu no later than October 15.
   • The Executive Associate Dean for Faculty Affairs | Professional Development | Diversity will review the applications and if approved, will submit the application materials to the IUPUI Office of Academic Affairs via the online Application Tool.

Clinical Contract Faculty

1. Policy: Clinical Ranks Departmental Leaves
2. Procedure:
   1. Faculty – Submit the following items to your Department Chair and/or Regional Campus Director no later than September 15
      1. Updated CV
      2. Completed Application (see pages 3-8 of the Clinical Ranks Departmental Leaves Policy)
      3. Submit application to Department chair
   2. Department Chair and/or Regional Campus Director – Submit the faculty sabbatical application materials along with a letter of support to mldarnal@iu.edu no later than October 15.
   3. The Executive Associate Dean for Faculty Affairs, Professional Development, and Diversity will review the applications and will inform the faculty and department of a decision.

Phased Retirement:

See IU Phased Retirement Program webpage.

Flexible work, outside work, or other reasons for absences:

See IUPUI Faculty Guide pp. 65-67.