Lynn Wakefield Unsung Hero Staff Award

 Purpose:

The Indiana University School of Medicine is sponsoring an award to recognize staff employees who demonstrate outstanding reliability in the execution of duties without expectation of recognition. This award encourages and reinforces the IUSM core values of cooperation and excellence. This award will be named “The Lynn Wakefield Unsung Hero Award” in recognition of the contributions made by Lynn Wakefield during her tenure at IUSM.

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Goal:

  • Provide a visible and powerful way to communicate and reinforce those behaviors, achievements, and outcomes most important to advancing the IUSM
  • Encourage reliability in execution of duties without expectation of recognition
  • Recognize and reward outstanding contribution

 

Outstanding performance that may merit a bonus includes:

The IUSM Lynn Wakefield Staff Leadership Award is an annual award of up to $3,000 conferred to full-time IUSM staff who have been extraordinary* in their commitment, dependability, and execution.  This award is not a substitute for a base salary increase, a temporary pay increase, or an equity adjustment.  \

  • Commitment: takes on shifts or tasks that advance the tripartite mission of education, patient-care, and research that others may not notice or not want to do; sees the connection of their role to advancing the school’s mission and takes pride in them (e.g. janitor in a hospital believes his work prevents patient infection).
  • Dependability: can be counted on day after day to perform quality work, follow through in a timely manner, and pitch in when others need help (e.g. without being asked or begrudging, decides to spend a holiday weekend reviewing every P&T dossier for accuracy)
  • Execution: has an eagle eye for identifying errors that need corrected, takes pride in producing work at a high level of accuracy and detail-orientation (e.g. goes above and beyond to improve the product of a document, presentation, etc).

*Extraordinary contributions are above and beyond the usual responsibilities, occur over a finite period of time, and do not recur on a regular basis.

Eligibility:

  • Employees must hold a full-time appointed position within IUSM and be employed on the date the payment is awarded.
  • Vice chairs excluded given eligibility for other staff awards
  • Employees must have a minimum of one year of service in IUSM.
  • Employees must have a current written performance evaluation (within the last 12 months) on file.
  • The extraordinary contributions must have been made within 12-18 months prior to the nomination.
  • Employees must not have current (within the last 12 months) corrective action.
  • Employees must not have a current performance improvement plan.

Payment:

A lump-sum Discretionary Bonus payment(s) of up to $3,000 for a maximum of two staff employees in a fiscal year may be considered.   Payments will be distributed in June of each fiscal year.

Each award recipient will be honored with a monetary award and enter the “Society of Faculty Mentors.” All finalists will be highlighted on the “Mentoring Spotlight” page of the OFAPD website. – See more at: http://faculty.medicine.iu.edu/faculty-development/mentoring/mentoring-awards/#sthash.YwhU95x8.dpuf
Each award recipient will be honored with a monetary award and enter the “Society of Faculty Mentors.” All finalists will be highlighted on the “Mentoring Spotlight” page of the OFAPD website. – See more at: http://faculty.medicine.iu.edu/faculty-development/mentoring/mentoring-awards/#sthash.YwhU95x8.dpuf

Nomination Process:

  • A staff member may be nominated during the annual call for nominations
  • Any member of the faculty or staff may nominate any staff employee within the IUSM.
  • If a nominator is not the nominee’s supervisor, a letter of support from the supervisor is required
  • The nomination letter, including supporting documentation (performance evaluation and supervisor letter if applicable), should be submitted
  • Nominations Deadline: May 18th

Selection Process:

  • A review committee comprised of leaders from Faculty Affairs, Professional Development, and Diversity and the Human Resources, with at least three ad hoc members, will determine the most deserving nominations of up to two awards annually
  • Once selected, awardees will be notified by email with a cc to the supervisor

Human Resource Services will verify eligibility, review for completeness, and resolve any questions by mid-October.  Requests will be evaluated by a review committee against the criteria in the discretionary bonus guidelines, and requests meeting the criteria will be forwarded to the Dean and Executive Associate Deans with a recommendation for approval.  Nominators submitting requests will be notified if the bonus has been approved or does not meet the criteria in the guidelines.

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